MPK is seeking a full time, permanent Administrator to join our team based in Roma. Reporting to the Administration Manager, the ideal candidate will support the Operations team, helping to ensure the smooth day-to-day running of business operations. They will contribute to the maintenance of records, support workforce coordination and facilitate effective communication between the field teams, management and corporate functions. Responsibilities Accurately process Accounts Payable (AP) transactions Enter and manage Accounts Receivable (AR) data, including raising invoices, maintaining customer records, and supporting the timely collection of outstanding payments Reconcile staff expense claims, ensuring all submissions are supported by appropriate documentation and comply with company policies prior to approval and processing Provide comprehensive general administrative support to the Operations team, ensuring efficient day-to-day office and operational functions Assist with the procurement of office supplies Support the Procurement team with Goods Receipting, ensuring all received goods and services are accurately recorded, matched against purchase orders, and processed in a timely manner Perform accurate and timely data entry across multiple systems Proactively identify and implement process improvement opportunities across administrative functions to enhance efficiency, accuracy, and overall service delivery Manage and respond to ad hoc administrative requests, demonstrating flexibility and responsiveness to changing operational priorities Maintain and update various systems including Smartsheets, Echitek (as relevant), spreadsheets, and reporting tools, ensuring data is current, accurate, and aligned with operational requirements Assist the Purchasing/Procurement team with supplier management activities, including maintaining supplier records, supporting onboarding documentation, and liaising with vendors to resolve queries Coordinate travel and accommodation bookings for site personnel and contractors, ensuring cost-effective, compliant, and timely arrangements aligned with operational schedules Coordinate Training requirements for crew members Qualifications 3+ years’ experience in a similar position Certificate IV in Business Administration or equivalent (desirable) Intermediate/Advanced skills in Microsoft Office Suite and Outlook Excellent problem solving, interpersonal communication and project management skills A desire for achieving excellence in process and product quality and reliability Ability to manage conflicting priorities and maintain organisation of relevant tasks Ability to meet deadlines with short turnaround times Demonstrated ability to work effectively without close supervision and to be accountable for own performance Motivated team player who values other opinions Strong communication skills with an ability to develop and maintain professional relationships We encourage Aboriginal and Torres Strait Islander Peoples to apply for our positions. #J-18808-Ljbffr